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How to convert Excel to PDF

Spreadsheets are awkward to share — columns get cut off, formatting changes, and not everyone has Excel. Converting to PDF freezes the layout into clean pages anyone can open and print.

This guide shows how to convert Excel files to PDF for free, with your rows, columns and formatting preserved.

Open the Excel to PDF tool

Convert Excel to PDF

Your spreadsheet's formatting, rows and columns stay intact in the PDF.

  1. 1Open the Excel to PDF tool.
  2. 2Drop your XLS, XLSX or CSV file, or click to select it.
  3. 3Click Convert to PDF.
  4. 4Download a PDF that's easy to share, view and print.

Tips for the best result

Set your print area in Excel before converting if you only want specific ranges.

Workbooks with multiple sheets become multi-page PDFs.

Wide spreadsheets may be scaled to fit — consider landscape orientation before converting.

Frequently asked questions

Ready to try it?

Convert Excel spreadsheets to clean, shareable PDFs.

Use Excel to PDF